Executive Assistant to CEO
Full-time (permanent position)

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Start: Immediately

Ubimax, the leader in industrial augmented reality-based wearable computing solutions, has set itself the goal of connecting people with and through technology. Since 2014, our multi-award-winning solutions have been optimizing work processes across the entire value chain and industries worldwide. At Ubimax, we share the vision to revolutionize enterprise processes through wearable computing and augmented reality. In our team, people around the world are working to develop innovative solutions to follow our shared vision. We are a rapidly growing company looking for personalities who share our passion for wearables and innovation.

Your responsibilities:

  • Operational management and responsibility for the entire spectrum of day-to-day back office business in an international environment
  • Active design of administrative processes with a focus on continuous quality improvement and efficiency
  • Personnel responsibility for a team of 4 employees
  • Direct support and cooperation with the management in all administrative matters, such as scheduling and travel planning, as well as implementation of internal projects
  • Administrative support for the Ubimax locations in the USA and Mexico from a shared service perspective
  • Monitoring of the preparatory financial accounting of all Ubimax companies in cooperation with external service providers (invoicing & dunning, controlling)
  • Controlling of administrative costs including travel expenses and budget management for the administrative area

Your profile:

  • Ideally, you have several years of professional experience in a comparable occupation
  • You have successfully completed your commercial training or have a comparable qualification
  • As an organizational talent you work in a structured, service- and team-oriented manner and see yourself as a “doer”.
  • You like to design and optimize processes and actively participate in the implementation of and compliance with these
  • You have an affinity for numbers and experience in accounting/controlling
  • Your German and English are business fluent. Knowledge of another language (e.g. Spanish) is an advantage
  • You are confident in using MS Office applications
  • Initiative and independence are among your strengths and you have a high level of quality awareness
  • You always work reliably, are committed, and keep a cool head even in challenging situations
  • You have a sense of humor

We offer:

  • Innovative and varied topics with plenty of room for creativity and inventiveness
  • Working in a young, dynamic and international team in English and German
  • Cultural diversity: 17 nations, 15 spoken languages, individual backgrounds
  • Open communication across all levels and short decision-making paths
  • Pleasant working environment, cooperative atmosphere and flexible working hours
  • Open space office with real trees, hammock, and kicker table at Bremen's Europahafen Marina
  • Motivating compensation concept with benefits and employee events
  • Diverse and challenging field of activity with the opportunity to actively participate
  • The best mix of both corporate and start-up culture
  • Individual and detailed training


Then, we want to get to know you! We are looking forward to your application, consisting of an individual cover letter, resume, certificates,
and relevant qualifications. Please send it to career@ubimax.com. If you have any questions, feel free to contact us.

apply now